Employer Terms & Conditions

These Employer Terms and Conditions ("Employer Terms") govern the access to and use of the Hab Jobs platform at https://www.habposlovi.com/ ("Platform") by companies, organizations, sole traders, and other legal entities or their authorized representatives ("Employer", "you", "your") for the purpose of posting job listings, accessing candidate profiles, and using employer-facing Platform features.

These Employer Terms supplement and are incorporated into the general Terms of Service of Avenor Holdings LLC ("Company", "we", "us", "our"). In the event of a conflict between these Employer Terms and the general Terms of Service, these Employer Terms shall prevail with respect to employer-specific matters.

By registering an Employer account, posting a job listing, or purchasing any paid service through the Platform, you agree to be bound by these Employer Terms. If you are accepting these terms on behalf of a legal entity, you represent and warrant that you have the authority to bind that entity.

1. Employer Account Registration and Verification

1.1 Registration Requirements

To register as an Employer on the Platform, you must provide accurate, complete, and current information including:

• Legal name of the company or organization
• Registered business address
• Valid business email address
• Name and title of the authorized representative completing registration
• Any additional information designated as mandatory during the registration process

You represent and warrant that all information provided during registration and throughout the term of your account is truthful, accurate, and not misleading. You agree to update your account information promptly whenever it changes.

1.2 Verification Process

All Employer accounts are subject to a verification review before activation. The Company reserves the right to request supporting documentation including but not limited to:

• Certificate of business incorporation or registration
• Tax identification number or VAT registration number
• Proof of registered business address
• Identification of the authorized signatory
• Website URL and any public-facing business presence

The Company may use third-party business verification services to confirm the legitimacy of Employer registrations. Verification does not constitute an endorsement of the Employer, its products, services, or hiring practices.

The Company reserves the right to decline any Employer registration application at its sole discretion, including applications where it reasonably suspects fraudulent intent, misrepresentation, or prior violations of these Terms.

1.3 Multiple Users Under One Employer Account

Employers may designate multiple authorized users within their organization to access and manage the Employer account. The primary account holder is responsible for all activity conducted under the account, including activity by designated sub-users. Sub-user access should be revoked promptly when an individual leaves the organization or no longer requires access.

1.4 Maintaining Account Security

You are solely responsible for maintaining the security and confidentiality of your account credentials. You must notify the Company immediately at info@habposlovi.com if you become aware of any unauthorized access to or use of your Employer account. The Company shall not be liable for any loss or damage arising from unauthorized access resulting from your failure to secure your credentials.

2. Job Listings

2.1 General Requirements

Each job listing published on the Platform must:

• Accurately describe a genuine, existing employment opportunity, contract role, internship, or apprenticeship
• Identify the legal entity that will employ or engage the successful candidate
• Describe the role's primary duties, required qualifications, experience level, and employment type (permanent, fixed-term, part-time, freelance, etc.)
• State the intended work location, including whether the role is remote, on-site, or hybrid
• Disclose the compensation range where required by applicable law in the jurisdiction where the role is located
• Include a reasonable application deadline or closing date
• Be written in clear, professional language free from discriminatory or misleading content

2.2 Listing Duration and Renewal

Each job listing is active for a period of 30 calendar days from the date of publication. You may extend, archive, or remove a listing at any time through your Employer dashboard.

If a role is filled before the listing expires, you are required to mark the listing as closed or remove it promptly. Leaving a filled position active on the Platform misleads candidates and constitutes a violation of these Employer Terms.

Listings that have expired may be renewed at the applicable renewal price displayed on the Platform at the time of renewal.

2.3 Listing Accuracy and Updates

You are responsible for keeping all listing details accurate and current throughout the active period. If the role's requirements, compensation, location, or employment type change materially after publication, you must update the listing immediately or remove it and repost with accurate information.

The Company reserves the right to edit listings for formatting purposes or to remove content that violates these Terms without prior notice. The Company will not modify the substantive content of a listing without your consent, except where required to comply with applicable law.

2.4 Prohibited Listings

The following types of listings are strictly prohibited on the Platform:

• Listings for roles that do not represent genuine employment or engagement opportunities
• Listings that require candidates to pay fees, purchase products, make investments, or incur costs as a condition of application, consideration, or employment
• Listings advertising pyramid schemes, multi-level marketing structures, or commission-only roles that do not disclose this structure
• Listings for roles that are illegal in the jurisdiction where the work is to be performed
• Listings that discriminate on the basis of race, color, gender, gender identity or expression, age, religion, national origin, disability, sexual orientation, pregnancy, marital status, or any other characteristic protected by applicable employment law
• Listings containing sexually explicit, obscene, or harassing content
• Listings that impersonate another employer or use branding, trademarks, logos, or names belonging to another entity without authorization
• Listings designed to harvest candidate personal data for purposes unrelated to the stated employment opportunity
• Listings that advertise roles on behalf of another employer without disclosing the staffing or intermediary relationship
• Duplicate listings for the same role posted simultaneously in order to artificially increase visibility

2.5 Staffing Agencies and Recruitment Intermediaries

Staffing agencies, headhunters, and recruitment intermediaries may use the Platform to post listings on behalf of client employers, provided that:

• The listing clearly discloses the intermediary relationship
• The client employer's identity is disclosed to candidates upon request
• The intermediary has obtained written authorization from the client employer to post the listing
• All other listing requirements set out in these Employer Terms are satisfied

Failure to disclose an intermediary relationship constitutes a material breach of these Employer Terms.

3. Candidate Data and Privacy Obligations

3.1 Employer as Independent Data Controller

When you receive job applications through the Platform, including candidate profiles, CVs, and any other personal data submitted by candidates, you act as an independent data controller with respect to that data. You are solely responsible for ensuring that your collection, use, storage, and processing of candidate personal data complies with all applicable data protection laws, including the General Data Protection Regulation (EU) 2016/679 ("GDPR") where applicable, and any relevant national employment and privacy legislation.

3.2 Permitted Uses of Candidate Data

Personal data received from or about candidates through the Platform may only be used for the following purposes:

• Evaluating the candidate's suitability for the specific role to which they applied
• Communicating with the candidate regarding the application process for that role
• Retaining application records for a period required by applicable law or consistent with your lawful legitimate interests in record-keeping

You may not use candidate data for any of the following purposes without the candidate's explicit, separate consent:

• Adding candidates to marketing or commercial email lists
• Sharing candidate data with third parties unrelated to the hiring process
• Using candidate data to build profiles for purposes unrelated to the specific application
• Contacting candidates about roles materially different from those to which they applied

3.3 Data Retention by Employers

You must not retain candidate personal data for longer than is necessary for the purposes for which it was collected. As a general guideline, application data for unsuccessful candidates should be retained for no longer than 12 months following the conclusion of the relevant recruitment process, unless a longer period is required by applicable law or the candidate has explicitly consented to longer retention for future opportunities.

3.4 Data Processing Agreement

Where required under applicable data protection law, including the GDPR, the Company will make available a Data Processing Agreement ("DPA") governing the Company's role as a data processor in transmitting candidate data to Employers. Employers who require a DPA should request one by contacting info@habposlovi.com. Execution of the DPA does not alter the Employer's status as an independent data controller with respect to candidate data received.

3.5 Data Breach Obligations

If you experience a data breach affecting candidate personal data obtained through the Platform, you are solely responsible for complying with your own notification obligations under applicable data protection law, including notifying the relevant supervisory authority and affected candidates within required timeframes. You must also notify the Company at info@habposlovi.com as soon as reasonably practicable after becoming aware of any breach that involves data transmitted through the Platform.

4. Employer Conduct and Platform Integrity

4.1 Professional Standards

You agree to engage with candidates on the Platform in a professional, respectful, and lawful manner at all times. This includes:

• Responding to candidate applications within a reasonable timeframe
• Notifying candidates of unsuccessful applications where practicable
• Not engaging in conduct that is harassing, discriminatory, or abusive toward candidates
• Not making or soliciting candidate assessments based on protected characteristics

4.2 Misuse of Platform Features

You may not use any Platform feature, including candidate search tools, messaging systems, or saved profiles, for purposes other than legitimate hiring activities. Prohibited misuse includes:

• Using candidate search to compile databases for commercial purposes unrelated to hiring
• Contacting candidates through the Platform messaging system for purposes unrelated to the roles they have applied for or saved
• Using automated tools or bots to interact with the Platform or extract candidate data
• Attempting to contact candidates through personal or external channels obtained from their Platform profiles without their consent

4.3 Reporting Obligations

If you become aware of any fraudulent, illegal, or abusive activity on the Platform, including fake candidate profiles, submission of fraudulent documents, or misuse of the messaging system, you are encouraged to report this to the Company at info@habposlovi.com. The Company will investigate reports in good faith but cannot guarantee any specific outcome or response time.

5. Payments, Subscriptions, and Billing

5.1 Paid Services

The ability to post job listings and access employer-facing features of the Platform requires purchase of a paid plan, subscription, or individual listing credit as described on the Platform's pricing page. All prices are displayed in US Dollars unless otherwise stated at checkout.

5.2 Payment Methods

Payments are processed exclusively through Stripe or such other payment processors as the Company may designate. Accepted payment methods include major credit and debit cards and any additional methods made available through the payment processor from time to time. By submitting payment, you authorize the Company and its payment processors to charge the applicable fees to your designated payment method.

The Company does not store full payment card numbers on its own systems. All card data is handled by the payment processor in accordance with PCI-DSS standards.

5.3 Subscription Plans

Subscription plans grant access to platform features for a defined billing cycle (monthly or annual) and include a specified allocation of listing credits, candidate searches, or other feature entitlements as described in the relevant plan. Unused allocations do not carry over to the following billing cycle unless otherwise stated in the plan description.

Subscriptions automatically renew at the end of each billing cycle at the then-current subscription price unless cancelled before the renewal date. For annual subscriptions, the Company will provide a renewal reminder by email no fewer than 7 days before the renewal date.

5.4 Price Changes

The Company reserves the right to change subscription prices at any time. Price changes will take effect at the start of the next billing cycle following the change. The Company will provide reasonable advance notice of price changes by email and by updating the Platform's pricing page. Continued use of the subscription after the new price takes effect constitutes acceptance of the revised pricing.

5.5 Taxes

All prices displayed on the Platform are exclusive of applicable taxes unless otherwise stated. You are responsible for all taxes, duties, levies, or similar charges applicable to your purchase under the laws of your jurisdiction, including VAT, GST, or sales tax where applicable.

5.6 Failed and Disputed Payments

If a scheduled payment fails, the Company will notify you by email and may attempt to recharge your payment method. Access to paid features may be suspended pending resolution of the payment failure. If payment remains outstanding for more than 14 calendar days following the initial failure notice, the Company reserves the right to suspend or terminate your Employer account and remove active listings.

If you dispute a charge, you must contact the Company at info@habposlovi.com before initiating a chargeback with your card issuer or bank. Initiating a chargeback without first contacting the Company constitutes a breach of these Employer Terms and may result in immediate account suspension. The Company will investigate all payment disputes in good faith and issue refunds where warranted in accordance with the Refund and Cancellation Policy.

5.7 Invoicing

Upon request, the Company will provide a VAT-compliant invoice for each completed transaction. Invoices can be requested by contacting info@habposlovi.com with your order details. Standard invoices are issued in US Dollars.

6. Refunds and Cancellations

Refund and cancellation terms for Employer paid services are set out in full in the Company's Refund and Cancellation Policy, which is incorporated into these Employer Terms by reference and available at https://www.habposlovi.com/.

As a summary of key principles:

• Fees paid for listing periods or subscription cycles that have commenced are generally non-refundable, except where required by applicable consumer protection law or where the Company has failed to deliver the contracted service.
• Listings removed by the Employer before expiry do not qualify for a refund of the remaining listing period.
• Listings removed by the Company due to a violation of these Employer Terms do not qualify for a refund.
• Where the Company is unable to deliver a purchased service due to technical failure attributable to the Company, a pro-rata credit or refund will be issued at the Company's discretion.

7. Intellectual Property

7.1 Employer Content

You retain ownership of all content you submit to the Platform, including job listing text, company descriptions, logos, and images ("Employer Content"). By submitting Employer Content, you grant the Company a non-exclusive, royalty-free, worldwide license to use, store, display, reproduce, and distribute that content for the purposes of operating the Platform, including displaying your listings to candidates and in search results.

You represent and warrant that:

• You own or have all necessary rights and licenses to the Employer Content you submit
• The Employer Content does not infringe the intellectual property rights, privacy rights, or other rights of any third party
• The Employer Content does not violate any applicable law or regulation

7.2 Platform Materials

The Platform, including all software, design, trademarks, and proprietary content owned by Avenor Holdings LLC, is protected by intellectual property law. Nothing in these Employer Terms grants you any ownership interest in or license to use Platform materials beyond what is strictly necessary to use the Platform for its intended purpose.

8. Employer Warranties and Representations

By registering as an Employer and using the Platform, you represent and warrant on a continuing basis that:

• You are a legally registered and validly operating entity or an authorized representative thereof
• You have the legal capacity and authority to enter into and be bound by these Employer Terms
• All information provided in your Employer account and in your job listings is truthful, accurate, and not misleading
• Your job listings comply with all applicable employment laws in the relevant jurisdiction(s), including anti-discrimination, wage, and working condition requirements
• You have obtained all necessary authorizations and consents to process candidate personal data as described in Section 3
• Your use of the Platform does not and will not violate any applicable law, regulation, court order, or third-party rights
• You will not use the Platform in a manner that could damage the reputation of the Company or harm other Platform users

9. Indemnification

You agree to defend, indemnify, and hold harmless Avenor Holdings LLC and its members, managers, officers, employees, agents, licensors, and service providers from and against any and all claims, liabilities, damages, judgments, awards, losses, costs, expenses, and reasonable legal fees arising out of or relating to:

• Your violation of these Employer Terms or the general Terms of Service
• Any job listing you post, including any claim that the listing is false, misleading, discriminatory, or otherwise unlawful
• Any employment dispute, discrimination claim, wage claim, or regulatory action arising from a hiring decision or employment relationship conducted through or resulting from the Platform
• Your misuse of candidate personal data, including any violation of applicable data protection law
• Any misrepresentation made during the verification process or in your Employer account

10. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE COMPANY'S LIABILITY TO AN EMPLOYER ARISING OUT OF OR IN CONNECTION WITH THESE EMPLOYER TERMS OR THE PLATFORM SHALL NOT EXCEED THE TOTAL FEES PAID BY THAT EMPLOYER TO THE COMPANY IN THE 12 MONTHS IMMEDIATELY PRECEDING THE CLAIM.

THE COMPANY SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING LOSS OF REVENUE, LOSS OF BUSINESS OPPORTUNITY, FAILURE TO HIRE SUITABLE CANDIDATES, OR ANY CLAIMS BY THIRD PARTIES (INCLUDING CANDIDATES), REGARDLESS OF THE THEORY OF LIABILITY AND WHETHER OR NOT THE COMPANY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

The Company does not guarantee that any job listing will result in applications, interviews, or successful hires. Platform availability, search rankings, and candidate pools are provided on an as-available basis and are not subject to service level guarantees unless expressly stated in a separate written agreement.

11. Term and Termination

11.1 Term

These Employer Terms commence on the date you register an Employer account or first use the Platform's employer features and continue until terminated by either party.

11.2 Termination by the Employer

You may close your Employer account at any time by contacting info@habposlovi.com. Closure of your account does not entitle you to a refund of any fees paid for an active subscription period or unexpired listing credits, except as provided in the Refund and Cancellation Policy.

11.3 Termination by the Company

The Company may suspend or terminate your Employer account immediately and without prior notice if:

• You materially or repeatedly breach these Employer Terms or the general Terms of Service
• You provide false or misleading information during registration or in your listings
• You engage in fraudulent, abusive, or illegal activity on or through the Platform
• You fail to pay outstanding fees within 14 calendar days of a payment failure notice
• The Company is required to do so by law or by order of a competent authority

The Company may also terminate or suspend your account for any other reason with 14 calendar days' written notice by email.

11.4 Consequences of Termination

Upon termination of your Employer account:

• All active job listings will be removed from the Platform
• Your access to candidate data, Platform features, and account history will cease
• Outstanding payment obligations remain due and payable
• The Company may retain records of your account and listings for the periods described in the Privacy Policy

Provisions of these Employer Terms that by their nature should survive termination shall continue to apply, including sections relating to data protection, intellectual property, indemnification, limitation of liability, and governing law.

12. Modifications to These Employer Terms

The Company reserves the right to modify these Employer Terms at any time. When material changes are made, the Company will provide reasonable notice by posting the updated terms on the Platform and sending an email to the registered Employer account address. Changes take effect on the date specified in the notice. Continued use of the Platform after the effective date of the revised terms constitutes your acceptance of those changes.

If you do not agree to a material change, you may close your Employer account before the change takes effect. You will not be entitled to a refund of any prepaid fees unless the change constitutes a material reduction in the services for which you have paid.

13. Governing Law and Dispute Resolution

These Employer Terms are governed by the laws of the State of Wyoming, United States. Disputes shall be resolved in accordance with the dispute resolution provisions set out in the general Terms of Service, including the arbitration clause and class action waiver.

For Employers located in the European Union or the European Economic Area, nothing in these Employer Terms shall override any mandatory protections or rights available to you under applicable EU law.

14. General Provisions

14.1 Entire Agreement

These Employer Terms, together with the general Terms of Service, Privacy Policy, Cookie Policy, Acceptable Use Policy, and Refund and Cancellation Policy, constitute the entire agreement between the Company and the Employer with respect to the employer-facing features of the Platform.

14.2 Severability

If any provision of these Employer Terms is found to be invalid or unenforceable, that provision shall be modified to the minimum extent necessary or severed, and the remaining provisions shall continue in full force and effect.

14.3 No Waiver

The Company's failure to enforce any provision of these Employer Terms shall not constitute a waiver of its right to enforce that provision in the future.

14.4 Assignment

You may not assign your rights or obligations under these Employer Terms without the Company's prior written consent. The Company may assign its rights in connection with a merger, acquisition, or sale of assets.

14.5 Contact

For questions regarding these Employer Terms, billing, or account management, please contact:

Avenor Holdings LLC
Address: 75 E 3rd St, Sheridan, WY 82801, United States
Email: info@habposlovi.com
Website: https://www.habposlovi.com/